DS 14 Too Much Inventory

Problem Statement

Embassies across the globe are losing track of assets such as explosive detection equipment, components, monitors, etc.; any property worth more than $500. Ultimately, this cost the Department of State $636,345.7 in 2023. Complex interfaces, slow scanners, large volumes of assets, and low perceived effort-to-reward ratio lead to human error/negligence that results in assets being unaccounted for. The procurement process for replacing these assets is expensive and time-consuming, and lost inventory is often located before the replacement arrives.  Some embassies have dedicated logisticians to assist with the inventory process, but once their contract has expired, new employees are left with little information about the specific processes used at each post. How can we better keep track of assets to improve the efficiency of the inventory process, while simultaneously simplifying inventory management during periods of employee turnover? 

Solution

Our solution takes a multi-step approach to address this problem. The first step utilizes augmented reality (AR) and geographic mapping. Users equipped with secure embassy tablets can employ our specialized software to scan assets and store their location data. This information is marked, allowing for precise location identification through AR technology. The second step involves an automated inventory reminder system which dispatches daily reminders for taking inventory of select assets based on pre-determined priority levels. This transforms the inventory process from an annual, all-at-once ordeal into a streamlined, year-round operation. By integrating these components into our solution, we have developed an all-inclusive software that can effectively mitigate the issue of misplaced assets, ensure that new employees have access to critical information, and reduce the overall workload associated with the inventory process. 

Meet the Team

Oliver Hale

Oliver Hale is a junior at James Madison University, pursuing a B.A. in Political Science with minors in Jazz Studies and German Studies. Oliver currently works as a student employee at James Madison University’s TEAM Challenge course. Through this, he has gained the certification to teach adventure-oriented classes at the University Recreation Center. He has played in several ensembles, including the Charlottesville Municipal Orchestra and the JMU Jazz Chamber Ensemble. Real world applications of his studies have created unique opportunities, including playing in jazz clubs in Paris and Berlin. Other extracurriculars include involvement in German Club/Honor Society and Club Climbing, where he climbs competitively. As a Junior, Oliver hopes to secure a government internship before moving to work in DC or Berlin after graduation.